Receipt and payment
What this does
The Receipts & Payments module lets you record and track all money coming in and going out for your clients. You can log receivables, payments received, payables, and payments made — and optionally link them to specific client tasks to automatically update their billing status.
Note: Task linking (marking tasks as Billed/Not Billed) is only available when "Use Receipts & Payments to Track Fees" is enabled in Fees Tracking Settings. This option cannot be enabled at the same time as "Use Finexo Books for Invoicing" — only one can be active at a time. See Fees Tracking Settings for details.
Before You Start
- Set up your Sources (bank accounts, payment methods) before adding entries. See Receipt Sources.
- Set up your Categories (Fees, Expenses, etc.) before adding entries. See Receipt Categories.
- To link entries to tasks, enable "Use Receipts & Payments to Track Fees" from Fees Tracking Settings.
The Receipts & Payments List
Navigate to Receipts & Payments → List in the left sidebar.
The list displays all receipt and payment entries in a table with the following columns:
| Column | Description |
|---|---|
| Checkbox | Select entries for bulk actions |
| Date | Date of the entry |
| Amount | Amount of the entry |
| Type | Type of entry — Receivable, Received, Payable, or Paid (see Entry Types below) |
| Source | Payment source (e.g., Paytm, Net Banking). Only shown for Received and Paid entries. |
| Client | Client associated with this entry |
| Category | Category of the entry (e.g., Fees, Old Debt) |
| Verified | Shows "Verified" if the entry has been marked as verified |
| Tasks | Number of tasks linked to this entry (e.g. > 3). Click to expand and view linked tasks with their Task ID, Name, Period, Status, Due Date, and Working User. |
| Action | Three-dot menu (⋯) — Edit or Delete |
Entry Types
| Type | Description | Source Required |
|---|---|---|
| Receivable | Money expected to be received in the future (fee raised, payment pending) | No |
| Received | Money actually received | Yes |
| Payable | Money expected to be paid out in the future | No |
| Paid | Money actually paid out | Yes |
Note: Source is mandatory for Received and Paid types as these represent actual money movement. The Source field is inactive for Receivable and Payable types.
Adding a Receipt Entry
Click + Add Receipt to open the Add Receipt popup.
| Field | Required | Notes |
|---|---|---|
| Date | Yes | Defaults to today's date |
| Amount | Yes | |
| Type | Yes | Receivable, Received, Payable, or Paid |
| Source | Yes (for Received/Paid) | Select from configured sources or click + Add Source to create one inline |
| Client | No | Select the client this entry relates to |
| Category | No | Select a category or click + Add Category to create one inline |
| Notes | No | Additional notes. Use Shift + Enter for a new line. |
| Verified | No | Check to mark this entry as verified |
| Task | No | (Only visible when "Use Receipts & Payments to Track Fees" is enabled and Type is Received or Receivable) Select one or more tasks to link to this entry. Linked tasks are automatically marked as Billed. If the entry is deleted, linked tasks revert to Not Billed. |
Click Save to save the entry or Cancel to discard.
Searching & Filtering
Click Search to expand the search panel with the following filters:
| Filter | Description |
|---|---|
| Date From / Date To | Filter by date range |
| Amount From / Amount To | Filter by amount range |
| Client | Filter by specific client |
| Type | Filter by entry type (All, Receivable, Received, Payable, Paid) |
| Category | Filter by category |
| Source | Filter by payment source |
| Notes | Search within notes text |
Click Search to apply filters. Click Remove Search to clear all filters.
Bulk Actions
Check the top checkbox to select all entries. The Bulk Action button appears, showing the count of selected entries (e.g. Bulk Action (15)). Click it to choose a bulk action:
| Bulk Action | Description |
|---|---|
| Mark As Verified | Marks all selected entries as Verified |
| Remove Verified | Removes the Verified status from all selected entries |
| Delete | Permanently deletes all selected entries |
Reports
Click Reports to access the following reports:
| Report | Description |
|---|---|
| Client Wise | Shows receipt and payment summary organised by client |
| Pending Balance | Shows outstanding receivables and payables (pending amounts) |
Export
Click Export to download the current list as an Excel file, including all visible entries respecting active search filters.
Pagination
The list is paginated. Use the controls at the bottom to navigate:
- Results per page — choose 10, 25, 50, or 100
- Page No. — enter a specific page number and click Go to Page
- Prev / Next — navigate one page at a time
What Happens Next
- Entries marked as Verified indicate the payment has been confirmed/reconciled.
- If task linking is enabled, entries linked to tasks automatically update the billing status of those tasks — Received/Receivable entries mark linked tasks as Billed; deleting the entry reverts them to Not Billed.