Tracking Billing
What This Does
The Tracking & Billing page is where you create invoices or receivable entries for a client's tasks. The page works differently depending on which billing mode is enabled in Fees Tracking Settings.
Finexo Books Mode
Available when Use Finexo Books for Invoicing is enabled. A "Finexo Books" button appears in the top navbar.
Step 1 — Select Client or Group
Choose the client or group you want to bill from the dropdown.
Step 2 — Select Organisation
Choose the Finexo Books organisation to bill from. Only organisations connected to this client will show as Connected. Others show a Connect button.
Step 3 — Finexo Books Connection
Shows all Finexo Books organisations and their connection status for the selected client:
| Status | Description |
|---|---|
| 🟢 Connected | This client is linked to this Finexo Books organisation |
| 🔴 Not connected | Click Connect to link |
Connect modal options:
| Option | Description |
|---|---|
| Connect with Existing Account | Search and select an existing debtor account in Finexo Books to link with this client |
| Create a New Account | Pre-fills client details (Name, Trade Name, GSTIN, Registered Address) from PMS. Click Create Debtor Account in Finexo Books to create, or Save these in client to update the client profile in PMS. |
Step 4 — Task Filter
| Filter | Description |
|---|---|
| Show only tasks which are completed | Limits the task list to completed tasks only |
| Show only tasks whose period ended | Limits the task list to tasks whose period has ended |
Step 5 — Task Table
| Column | Description |
|---|---|
| Package Group | Package the task belongs to. Tasks not assigned to any package appear under "Tasks not in any package" |
| Task Name | Task type — click to open Task Details |
| Period | Period the task covers |
| Amount | Enter the fee amount for this task (can be ₹0 for individual tasks) |
| Account | Select the sales ledger account from Finexo Books (mandatory) |
| SAC | Service Accounting Code for GST invoicing |
| Description | Pre-filled with task name — editable |
Total Amount at the bottom updates as you enter amounts.
Step 6 — Create Invoice
Click Create Invoice to generate the invoice directly in Finexo Books.
Validations:
- Account must be selected for every task included in the invoice — error: "Missing Account — Account is not assigned for the following selected item(s). Please assign accounts first."
- Individual task amounts can be ₹0, but the total invoice amount cannot be ₹0
Receipts & Payment Mode
Available when Use Receipts & Payment to Track Fees is enabled.
The page is simpler — no organisation selection or Finexo Books connection needed.
Step 1 — Select Client or Group
Choose the client or group to bill.
Step 2 — Task Filter
Same as Finexo Books mode — filter by completed tasks or tasks whose period has ended.
Step 3 — Task Table
| Column | Description |
|---|---|
| Package Group | Package the task belongs to |
| Task Name | Task type name |
| Period | Period the task covers |
| Amount | Enter the fee amount |
| Fees Status | Set the fees status per task — Not Billed / Billed / Not Billable / Amount Received |
Step 4 — Create Receivable Entry
Click Create Receivable Entry to create an entry in the Receipts & Payments module with Type = Receivable and Category = Fees, linked to the selected tasks.
In R&P mode, all 4 fees statuses (including Billed) can be set directly. In Finexo Books mode, Billed status is set through invoice creation only.