Active Tracking Report
What This Does
The Active Tracking Report shows time entries for all users across all clients and tasks for a selected date range. Use this to monitor how the team is spending their time. You can also start and stop the live automatic timer from the clock icon in the top navigation bar.
Automatic Timer (Clock Icon)
The automatic timer is accessible from the clock icon (🕐) in the top navigation bar, available from anywhere in the application.
Starting the Timer
- Click the clock icon in the top bar.
- A Time Tracking popup appears showing:
- Task — the client, task name, and period
- Start Time — when the timer started
- Comment (required) — describe the work being done
- The timer runs live and records time automatically.
Stopping the Timer
- Click the clock icon to open the popup.
- Enter a Comment describing the work performed.
- Click Stop to end the timer.
The time entry is saved and appears under Automatically Tracked in the task's Time Tracking Activity.
Click Cancel to close the popup without stopping the timer.
Time Tracking Activity (Per Task)
Each task has a Time Tracking Activity section showing all time logged against it, split into two sections:
Automatically Tracked
| Column | Description |
|---|---|
| User | Team member who tracked the time |
| Start Time | When the timer was started |
| End Time | When the timer was stopped |
| Total Time | Duration of the session |
| Comment | Notes about the work done |
| Action | Edit comment ✏️, Copy 🗋, Delete 🗑️ |
Manually Tracked
Same columns as above, showing entries added via the Add Time page.
Total Time Tracked — sum of all sessions shown at the bottom.
Click Export to download the task's time tracking activity as an Excel file.
Active Tracking Report Page
Generating the Report
- Set Date From and Date To.
- Click Generate.
Report Table
| Column | Description |
|---|---|
| Type | M = Manually tracked, A = Automatically tracked |
| Client Details | Client name and contact person |
| User | Team member who logged the time |
| Task | Task the time was logged against (- if Client or Other type) |
| Start Time | When the work started |
| End Time | When the work ended |
| Total Time | Duration of the entry |
| Comment | Notes about the work performed |
| Action | Edit Comment or Delete |
Total row at the bottom shows the combined time for all entries in the result.
Pagination — up to 50 results per page.
Actions
| Action | Description |
|---|---|
| Edit Comment | Update the comment on a time entry |
| Delete | Permanently remove the time entry |
Exporting
Click Export (top right) to download the report as an Excel file.
Dashboard — Live Time Tracking
The Dashboard has a Live Time Tracking tab that gives managers a real-time overview of all active timers across the team.
Current Active Time Tracking
Shows all users who currently have a running timer:
| Column | Description |
|---|---|
| User Name | Team member with an active timer (green dot = active) |
| Client Details | Client linked to the task |
| Task | Task name and period |
| Start Time | When the timer was started |
| Running Time | Total time elapsed so far (shown in green, live) |
| Comment | Notes if added |
| Action | Additional options |
Auto-refreshes every 30 seconds. Click Refresh to update instantly.
Employees Without Active Time Tracking
Lists all team members who do not currently have a running timer.
All Time Tracking — [Today's Date]
Shows a summary of all time tracking entries for today with total time at the top right.